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What’s an Acceptable Motor Vehicle Report (MVR) When Screening New Drivers?

Hiring the right drivers is one of the most important decisions you can make for your trucking business. And one of the first—and most crucial—steps in that process is reviewing each applicant’s Motor Vehicle Report (MVR). This report gives you insight into a driver’s safety record, driving history, and insurability, helping you make informed decisions that protect your company and keep insurance costs in check.

What Is an MVR and Why Does It Matter?

An MVR (Motor Vehicle Report) is a record of a driver’s license status, accident history, and moving violations. These reports help you evaluate whether a potential or current driver meets your safety standards and your insurance company’s guidelines.

MVRs must be:

  • Pulled at the time of hire

  • Reviewed at least annually

  • Stored in the driver’s personnel file

  • Submitted to insurance carriers for renewal underwriting

If you’re not sure what your insurance company considers acceptable, contact us directly—we’ll speak with the underwriters on your behalf. Each carrier may have different criteria, especially depending on the type of operation (e.g., long-haul vs. local delivery).

For background checks and MVRs, a reliable website to use is: HireRight.com

Sample Guidelines for Acceptable MVRs

While every carrier has its own rules, here are some standard safety-based hiring guidelines used in the trucking industry:

Type “A” Violations (Major Offenses)

  • DUI, reckless driving, suspended license, negligent driving
    → None allowed in the past 3 years

At-Fault Accidents

→ No more than one in the past 3 years

🚦 Moving Violations

→ No more than one in the past 12 months OR two in the past 3 years

🔁 Combination of Accidents & Violations

→ No more than one total (accident or violation) in 12 months
→ No more than two combined in the past 3 years

These guidelines are a solid baseline, but they’re not one-size-fits-all. Some insurance carriers may be stricter—or more lenient—based on your experience, fleet size, and type of cargo.

Create a Hiring Policy and Safety Manual

To stay consistent and reduce liability, consider developing a formal safety manual with clearly defined hiring standards. Include:

  • MVR screening requirements

  • Disqualifying offenses

  • Steps for annual MVR reviews

  • Training and onboarding policies

This shows your commitment to safety and can help with insurance negotiations.

✅ Final Thoughts

Reviewing MVRs isn’t just a formality—it’s one of the most effective tools you have to screen for safe, insurable drivers. Follow clear guidelines, store your reports, and reach out to us if you’re unsure what your insurance company will accept.

📲 Need help interpreting an MVR or setting up a driver file system? Contact our team today—we’ll walk you through it step-by-step and make sure your business is protected.

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